Individual
$399 / evaluation
Your first vendor evaluation is free, every call and the full coverage report. Pay only when you're ready to compare a second vendor or more.
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FOR OPERATIONS, IT, PROCUREMENT & FINANCE TEAMS
They've run this call
five hundred times.
You've run it twice.
VendorBoard joins your vendor calls, tracks your requirements live, flags what gets dodged, and turns every evaluation into a decision-ready scorecard.
No credit card required
live on call · vendor pricing
8/10 covered
SOC 2 Type II
Covered
Data residency (US)
Covered
Implementation timeline
Flagged
Multi-currency billing
Pending
Ask them to commit to a go-live date before the call ends.
▍
Example: tracking what this vendor claims during a live evaluation call.
THE PROBLEM
The room is never neutral.
Vendor reps have given this pitch hundreds of times. They know which objections to defuse and exactly when to say “that's on our roadmap.” Most buyers walk in with a notepad and good intentions. That's not a fair fight.
What they bring
- A script rehearsed on hundreds of calls
- A ready answer for every objection
- Full control of the agenda
What most buyers bring
- A notepad
- Three questions they remember to ask
- No record of what didn't get answered
HOW IT WORKS
Before, during, and after every call.
The same record follows the whole evaluation, not just the negotiation at the end.
BEFORE THE CALL
Tell us your goals
Requirements, stakeholders, and must-ask questions. A few rough notes are enough to start.
DURING THE CALL
Stay in control
VendorBoard tracks criteria coverage live and prompts you the moment something gets dodged, vague, or skipped.
AFTER THE CALL
Walk away with proof
A scorecard, follow-up questions, pricing notes, and a side-by-side comparison across every vendor.
TWO MODES
Copilot to start. Agent to scale.
Every evaluation starts with Copilot. Once your criteria is set, you can hand additional vendors to the Agent for fast, hands-off triage, then bring your finalists back to Copilot when it's time to pay close attention.
Where every evaluation starts
Copilot
Live on every call from discovery through kickoff. Builds your criteria in real time, keeps it louder than the seller's pitch, and flags what gets dodged as it happens.
Once your criteria is set
AI Agent
Runs discovery with a vendor on its own, no buyer on the call required, then scores the demo and transcript against your existing criteria.
Most teams use both in the same evaluation: Agent to screen a long list quickly, Copilot for the finalists they want to be personally involved with.
USE CASES
Built for two very different moments.
New purchase or upcoming renewal, the copilot's job is the same: make sure you're never the least-prepared person in the room.
Align use cases and verify success criteria
Copilot surfaces what your team actually used versus what was promised, flags adoption gaps, and builds an ROI case for renewal before you get on the call.
Use the current agreement to negotiate
Copilot pulls your existing contract into the call, extracts current terms, and prompts you on where to push back on price and where to update SLAs.
Flagged in your contract
- Auto-renewal in 14 days
- 8% price escalation clause
- Overage rate: $12/unit above 500
Benchmark data
- Your quote is 18% above market
- Comparable buyers: $38–42k
- Avg savings at renewal: 11%
Verify requirements live and catch what gets dodged
The copilot keeps your criteria front and center across discovery, demo, POC, and pricing, so nothing slips through across five different calls with three different vendors.
Live on the discovery call
SOC 2 Type II
Covered
Implementation timeline
Flagged
Multi-currency billing
Pending
Ask them to commit to a go-live date before the call ends.
Seller tactics detected
- “That's on our roadmap”
- FUD on competitor stability
- “This pricing ends Friday”
Criteria built on the fly
- + Data residency (US)
- + Audit log retention (2yr)
- + 99.9% SLA with penalties
UNDER THE HOOD
Everything your team usually loses between calls. Captured.
Criteria coverage
Every requirement stays visible during the call, not buried in a document nobody reopens after kickoff.
Multi-vendor comparison
Run two or three evaluations in parallel and see exactly how the options stack up against each other, side by side.
Slack vendor memory
Ask a question about any vendor in your evaluation and get an answer pulled straight from their documents, without leaving Slack.
Pricing benchmarks
Compare a quoted price against anonymized benchmark ranges where available, so you know if a number looks high, low, or in-market.
THE OUTPUT
Leave with a decision-ready scorecard.
Not a fading memory of what got said across three different calls. Something you can send straight to your boss.
8/10
addressed
flagged for follow-up
- Data residency — vendor deferred to “a follow-up email”
- SLA penalties — never raised on the call
Decision artifacts
Evaluation scorecard
Vendor comparison table
Risk flags
Follow-up artifacts
Unanswered questions
Follow-up email draft
Contract terms to verify
Commercial artifacts
Pricing notes
POC success criteria
Slack-accessible vendor memory
TRUST
Built for private software evaluations.
The questions every buyer asks before letting an AI into a vendor call.
Does it actually join the call?
Yes. It joins as a named participant, VendorBoard AI Notetaker, the same way Gong, Otter, or any notetaker your vendor already expects to see.
Can the vendor see what I'm tracking?
No. Your criteria, flags, and notes stay internal to your team.
Does it work with our tools?
Works with Zoom, Google Meet, and Microsoft Teams for calls, plus Slack for vendor knowledge.
Is this okay for call recording?
It joins every call as a visible, named participant, using the same disclosure model as major call-recording tools.
Where does pricing data come from?
Anonymized benchmarks contributed across evaluations, shown only where there is enough data to be meaningful.
What about security?
Buyer-side notes and recordings stay internal to your team. Full security details are available on request.
SUCCESS STORIES
Buyers who stopped losing the room.
“This is truly a one-of-one product. We ran our Voice AI platform evaluation through VendorBoard, and it changed how the entire process worked. When a seller deflected one of our questions, VendorBoard flagged it in the moment. When a vendor made a claim, it prompted us to press for validation. Our requirements were tracked and updated in real time across every call, so by the time I sent the report to our controller, VendorBoard had already built a clear ROI picture for each vendor. We picked the one that met the most requirements with the strongest pricing terms and POC results. Before VendorBoard, there was simply no way to do this.”
Joe H.
Head of RevOps, Warmly.ai
“We noticed a significant increase in our Datadog spend year over year. VendorBoard helped us negotiate on usage, guided us to renew ahead of our year-end to lock in the best pricing, and helped us push back on the overage rate by benchmarking against other vendors in real time. All in, we saved close to $60,000 in additional spend. Truly a game changer.”
Director of Operations
Unicorn mid-market SaaS company
Warmly.ai
Activtherapy
Mixpanel
Backchannels
AgentQual
Bluevest.ai
Teams running evaluations with VendorBoard
PRICING
Pay for the evaluation, not a seat you forget about.
Priced around the decision you're making, not a monthly line item that outlives the reason you signed up. Every plan starts with one free discovery call.
For collaborative evaluations
Team
$1,499 / evaluation
Up to 5 team members on one evaluation. Copilot triangulates across everyone's calls into one consistent record.
Enterprise
Custom
No vendor cap, SSO, and an optional pricing model tied to what you actually save in the negotiation.
READY WHEN YOU ARE
Stop losing the room to a good pitch deck.
Let VendorBoard keep the evaluation anchored to your requirements from the first call to the final decision.
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